1. Introduction

This privacy policy ("Policy") describes the manner in which Sustainable Leaders Limited collects, uses, maintains and discloses information collected about you. This Policy applies to www.bethknight.earth website ("Site") and all products and services offered by Sustainable Leaders Limited. 

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The terms "we", "us" and "our" refer to Sustainable Leaders Limited, a company registered in England and Wales (company number 14460652) with its registered address at Unit 7a Radford Crescent, Billericay, Essex, England, CM12 0DU. The terms "you", "your" and "yours" refers to any user of this Site and clients of Sustainable Leaders Limited.

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Sustainable Leaders Limited is the controller (also known as a data controller) and is responsible for your personal data. We are committed to protecting your Information and your right to privacy. Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where information about your identity has been removed (anonymous data). 

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When you use the Site and engage Sustainable Leaders Limited, you trust us with your Information (as defined below). We take your privacy very seriously. We seek to explain to you in the clearest way possible what information we collect, how we use it and what rights you have in relation to it.

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2. The key points of this Policy are:

• We are committed to ensuring the privacy of your data and will observe the rights granted to you under applicable privacy and data protection laws.

• We will only collect and use your Information (as defined below in section 3 'What information do we collect about you') where we have lawful grounds and legitimate business reasons to do so.

• We will never sell your Information to third parties.

• We aim to provide clear and age appropriate communications relating to data collection, usage and privacy.

• We aim to provide you with the ability to access and control the key information provided to us.

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3. What information do we collect about you?

We may collect personal data about you from the following sources:

• Directly from you: information you provide while using this Site and/or whilst engaging our products and services. For example, from online forms you complete, your correspondence with us by phone, e-mail or otherwise.

• Through third parties: by reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer.

• Through publicly available sources.

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We may also collect general information (using cookies) about the use of the Site, such as the sections and pages you visit most frequently and which services you access or use. 

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4. How do we store your information?

The information you provide to us or that we hold about you is stored, where possible, in a secure EU-based private cloud server, electronically in our databases. We may also transfer your personal data to clients and partners in countries outside the EEA. These countries’ privacy laws may be different from those in your home country. Where we transfer data to a country which has not been deemed to provide adequate data protection standards we always have security measures and approved model clauses in place to protect your personal data. We will only process your information in the ways we describe in this Privacy Policy. If you think the information we hold about you is incorrect, you can contact us to correct it.

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5. What legal basis do we have for using your data?

In accordance with General Data Protection Regulation (GDPR), we will only process your personal data where we have a lawful basis to do so. The lawful bases for processing your personal data are as follows:

• Consent: Where you have provided us with your consent to process your personal data for a specific purpose.

• Contract: Where we need to process your personal data to fulfil our contractual obligations to you.

• Legitimate Interests: Where we have a legitimate interest in processing your personal data, such as for research or marketing purposes, to improve our services or to personalize your experience on the Site.

• Legal Obligations: Where we need to process your personal data to comply with a legal obligation, such as when we are required to disclose your personal data to law enforcement officials.

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6. Disclosing Information

We may disclose your personal data to the following third parties:

• Third Party Service providers who help us with our business operations, such as Site hosting and administration activities, but only where they have a lawful basis to process your personal data.

• Government agencies or law enforcement officials if required by law, but only where we are legally obliged to do so.

We will not disclose your personal data to any other third parties without your consent. We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

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7. Data Security

We take reasonable precautions to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction. These precautions include:​

• Storing your personal information on secure servers with limited access.

• Implementing access controls to limit who can access your personal information.

• Regularly reviewing our security procedures and practices.

 

8. Your Legal  Rights

Under the GDPR, you have the following rights with respect to your personal information:

• Right to Access: You have the right to access your personal information and obtain a copy of it. This allows you to review and verify the accuracy of your data.

• Right to Rectification: If your personal information is incorrect or incomplete, you have the right to request that we rectify it. We will promptly make the necessary corrections.

• Right to Erasure (including Retention and Disposal): You have the right to request the deletion or removal of your personal information if there is no compelling reason for us to retain it. However, there may be exceptions to this right, such as where we are legally obligated to keep your data.

• Right to Restrict Processing: You have the right to 'block' or suppress further use of your personal information. When processing is restricted, we can still store your information, but may not use it further except in limited circumstances, such as maintaining records or exercising our legal rights.

• Right to Data Portability: You have the right to obtain and reuse your personal data for your own purposes across different services. This means you can request that we provide your data in a structured, commonly used, and machine-readable format, and that you can transfer it to another controller without hindrance.

• Right to Object: You have the right to object to certain types of processing, including processing for direct marketing. For example, you can request that we refrain from contacting you for potential opportunities.

• Rights related to Automated Decision Making (including Profiling): We acknowledge your right to fair treatment in relation to automated decision-making, including profiling. Automated decision-making is a process that uses algorithms to make decisions without human intervention. We will take care to ensure that any automated decision-making is transparent, fair, and non-discriminatory.

• Rights to Withdraw Consent: If you have provided your consent to our data processing practices, you have the right to withdraw that consent at any time. However, withdrawing consent does not invalidate any previous processing activities that were conducted with your consent. It also means that we may not be able to continue providing certain services without your consent.

 

If you would like to exercise any of these rights, please contact us. Please carefully consider your request before submitting it. We will respond promptly, typically within one month of receiving your request. If processing your request requires more time, we will inform you and provide an estimated timeframe for completion.

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We typically act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for: baseless or excessive/repeated requests, or further copies of the same information.

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9. Complaints

If you have any concerns about how Sustainable Leaders Limited is processing your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). Sustainable Leaders Limited's ICO data protection registration reference is: ZB636729. We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

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10. Changes to Our Privacy Policy

We may update this Policy from time to time. If we make any material changes, we will notify you by email or by posting a notice on our Site.

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Last updated 6th December 2023.

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